How to Achieve Summer Outing Success

With the summer months upon us, planners who want to capitalize on the season should look into open-air options in order to take advantage of the warm weather and the ambiance of the great outdoors. Examples of the most impressionable venues include the following:

  • Yachts and bay/river cruises.
  • Ballparks.
  • Restaurants with outdoor patios.
  • Public gardens and parks.
  • Luxury resorts.
  • Poolside facilities.
  • Outdoor music facilities.
  • Beachfront destinations.
  • Dude ranches.

You will want to take an inventory of your needs before selecting a particular type of venue. Consider some of these logistics:

  • Purpose of the outing.
  • Size of your group.
  • Theme.
  • Dress code.
  • Cuisine style or options of menus.
  • Entertainment choices.
  • Décor.
  • Access and parking availability.
  • Does the venue include an event coordinator?
  • Are there a la carte versions and/or package options?

Often, venues offer full-service meeting and event coordinators to assist you in your efforts. This is especially useful in an outdoor environment due to the venue planner’s experience with the elements and knowledge about what works and what doesn’t work.

An example of one such vendor is Hornblower Cruises & Events. The company just introduced a new planning platform entitled Party-O-Matic, which provides a choose-your-own adventure map to help craft the perfect event theme, from a honky-tonk hoedown or summer barbeque to sophisticated evening affairs or VIP events.

As the leading charter yacht and dining cruise fleet in California, able to accommodate groups of 20 to 2,000, Hornblower’s meeting and event planners organize everything from entertainment and décor to menus and themes.

The company features ports and private charter options in San Francisco, Berkeley, Sacramento, San Diego, Long Beach, Newport Beach, Marina del Rey and New York.

No matter where you decide to hold your next outdoor event, the above considerations will hopefully help determine what is best for your group.

Posted by Molly Blaisdell

Molly Blaisdell provides commentary on recent meetings trends from a supplier's perspective.

Phone: (925) 300-7252

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