Taking the guesswork out of planning a cruise-based meeting

Taking the guesswork out of planning a cruise-based meeting

Meeting planners must be able to successfully juggle multiple responsibilities and keep track of all the details – little and big. Major meeting bumps can arise when even the tiniest detail falls through the crack.

Having a system in place that lets you track various aspects of your meeting – from event registration to floor plans – is the best way to manage details and avoid unforeseen meeting snafus.

When it comes to holding successful cruise-based events, meeting planners are tasked with finding a ship and trip that best meets their needs. For planners skilled at land-based events, sea-based meeting planning may seem like unfamiliar territory but it’s lots easier these days because  the new ships are more and more like hotels

However, whether you’re a seasoned professional or learning their ropes, there are tools available to make the process easier. Some of our favorite resources for planning a cruise-based event are:

  • Seasite.com—Our Knowledge Center has all the tools and resources you need to create successful cruise programs. The knowledge center includes forms, checklists and sample documents created by experienced cruise event specialists, are available for free.
  • ShipParade.com –Features a wealth of information on ships and cruises as well as hundreds of photos. Includes ship reviews, port descriptions and advice for those interested in cruising. Visitors can search for ships alphabetically and view vital ship statistics.
  • Cruising.org –The Cruise Line Industry Association’s site is an invaluable resource for not only travel agents but for meeting planners and organizations considering cruising for the first time. The site’s FAQ section answers a variety of questions about cruises from “Where can I go?” to “What should I pack?” CLIA also provides helpful tools and materials for travel professionals planning cruise-based events and trips.

We also recommend reading “Checklists: Learning from Experience at Meetings & Events” by Sarah Vining of the National Conference Center. Sarah provides helpful insights on when to create event checklists, the importance of professional development checklists, and the future of checklists.

MICE Cruise Madness!

Seasite.com has just launched MICE Cruise Madness, a weekly quiz featuring questions about Seasite.com, cruise ships, and all types of ocean-going events. To play MICE Cruise Madness, all you have to do is like the Seasite.com Facebook page, and submit your answer to the weekly question.

When you answer correctly (hint: just look up the answers on Seasite.com), you could win a $25 gift card for iTunes, Groupon, Amazon or American Express – your choice! At the end of MICE Cruise Madness, one of the weekly winners will be randomly selected to receive an iPad.


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