Planner Checklists


Event checklists from Meetings Today, and meeting checklist articles, are aimed at making your career of event and meeting planning easier and more efficient. Meetings Today event checklists and meeting checklist articles cover everything from green meetings and corporate social responsibility to food and beverage (F&B). Check back often to view new event checklists and meeting checklist articles—or submit your own!--to unlock invaluable resources that will aid you in your career as a planner of meetings, conventions, conferences, trade shows, incentives and events.

Creating engagement with attendees has become the driving force of modern meetings.

In my 40 years as a meeting professional, I’ve extensively used the services of CVBs/DMOs in organizing and executing events—and those events were better because of it.

Corporate incentive travel is a great way to motivate and reward your valuable employees. The following tips will help you plan a program that works for your company’s culture, size and budget.

Bespoke design guru Edward Perotti shares five event design tips that will spark your inspiration and impress your attendees. Meeting planners need to look beyond pure ROI and reach into their hearts to create a setting that will set them apart.

Employ these 10 sustainability tips from MeetGreen to start your journey toward greener meetings and events. From reducing food waste to eliminating paper, adopting these inexpensive strategies will provide cost savings, water savings, energy efficiency and address larger social issues.

Creating welcoming experiences that not only accommodate participants’ differences, but celebrate them, isn’t just the right thing to do—it’s good for business. MPI Academy Director Jessie States shares seven high-level diversity and inclusion best practices for better event design.

Caesars Entertainment excels at catering meeting functions ranging from 10 to 10,000 people. Here are my 10 key F&B trends and best practices that meeting planners can incorporate to deliver a high-quality event.

Following are 11 essential event technology tips, as well as a few that can apply to other needs as well, to consider when bringing your meeting or event overseas.

AV and event technology expert Jon Trask shares tips for meeting planners looking to stay on pace with the latest tech trends without spending unnecessary funds.

Meetings Today reached out to the National Fire Protection Association (NFPA) for advice on how meeting and convention organizers should arm themselves with a pre-event checklist to make sure fire safety and adherence to fire codes is paramount.

Following are 10 tips for a risk management strategy that puts attendee safety first and meets the four duty of care standards: investigate, inform, recommend and prepare.

Most hotels in the U.S. say they are “ADA Compliant.” This checklist will guide you to look at what makes a meeting or event accommodating beyond the ADA requirements.

Contracts are important to meetings and events in that they ensure both parties understand the terms of an agreement and have apportioned risk in an acceptable way between them. Following are my “top 10” essential contract tips that you can implement into contract negotiations and execution.

Risk management should be at the top of every planning list for meetings. Potential hazards include manmade threats such as terrorism, shootings, protests and cybercrime. “Natural” occurrences like earthquakes, hurricanes and wildfires are also included. The following are my top 10 tips to help with risk management preparations.

Meetings are big investments. At my company, Meeting Sites Resource, just one of the ways our budget and cost savings strategies add value to meetings and the bottom line is achieved by developing a negotiation plan for each event, an important part of Strategic Meetings Management (SMM).

Mindfulness is the practice of being fully present in the moment without judgment, and mindful meetings are the future of meetings. As it becomes harder and harder to get people to join face to face, the more valuable mindful practices become for planners.

Guidebook’s Peter Lada shares five tips for designing a mobile event app.

Guidebook’s Matt Keowen shares four must-have features for a mobile event app.

Shawna Suckow and Susan RoAne offer networking tips for meeting planners and attendees.

Savvy meeting planners view a speakers bureau as an extension of their team.

Carole Garner
Director of Conference Management, MeetGreen

Five easy ways to make your next drive-to gathering one to remember.

Tracy Stuckrath
Thrive! Meetings & Events

Emilie Barta
Emilie Barta Presentations


Amy Spatrisano
Principal, MeetGreen

Sandi Daniel
President and CEO, Fire & Light Group

Deborah Baum
President, Meetings & Incentives Division
Journey House Travel, Inc.

Adam Lawhorne
CEO of Meeting Incentive Experts

Aash Shravah, CTE
Director, Corporate Sales
Montrose Travel

Christopher Hill    
Chief Experience Officer
Hands Up Incentives

Anatomy of a Successful Travel Program
Incentive Research Foundation


Joan Eisenstodt

Deborah Greif
Managing Director of bXb Online

Jon Trask, CMP
Senior account director for Grass Shack Events & Media

MaryAnne Bobrow, CAE, CMP, CMM, CHE
is the owner of Bobrow & Associates

Lucy Eisele
Owner, Integrity Incentives

Arlene Sheff, CMP
Consultant/Owner
Strategic Meeting Consulting

Nola Conway
President of Global Destinations Marketing (GDM) in Beverly Hills, Calif.

Joan Eisenstodt
Founded Eisenstodt Associates, a Washington, D.C.,-based meetings and hospitality consulting, training and facilitation company, in 1981.

Lynne McNees
President of the International SPA Association (www.experienceispa.com).

Kathleen Connolly
Vice President of Sales and Development, West, UBM Studios

Nancy J. Zavada CMP
Principle of MeetGreen and co-founder of the Green Meeting Industry Council

A common statistic that is bandied about the meetings industry states that F&B costs are commonly the second-highest budget item (after guest rooms), so getting this portion of your event correct is absolutely crucial to the bottom line.

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