Planner Checklists


Event checklists from Meetings Today, and meeting checklist articles, are aimed at making your career of event and meeting planning easier and more efficient. Meetings Today event checklists and meeting checklist articles cover everything from green meetings and corporate social responsibility to food and beverage (F&B). Check back often to view new event checklists and meeting checklist articles—or submit your own!--to unlock invaluable resources that will aid you in your career as a planner of meetings, conventions, conferences, trade shows, incentives and events.

Contracts are important to meetings and events in that they ensure both parties understand the terms of an agreement and have apportioned risk in an acceptable way between them. Following are my “top 10” essential contract tips that you can implement into contract negotiations and execution.

Risk management should be at the top of every planning list for meetings. Potential hazards include manmade threats such as terrorism, shootings, protests and cybercrime. “Natural” occurrences like earthquakes, hurricanes and wildfires are also included. The following are my top 10 tips to help with risk management preparations.

Meetings are big investments. At my company, Meeting Sites Resource, just one of the ways our budget and cost savings strategies add value to meetings and the bottom line is achieved by developing a negotiation plan for each event, an important part of Strategic Meetings Management (SMM).

Mindfulness is the practice of being fully present in the moment without judgment, and mindful meetings are the future of meetings. As it becomes harder and harder to get people to join face to face, the more valuable mindful practices become for planners.

Guidebook’s Peter Lada shares five tips for designing a mobile event app.

Guidebook’s Matt Keowen shares four must-have features for a mobile event app.

Shawna Suckow and Susan RoAne offer networking tips for meeting planners and attendees.

Savvy meeting planners view a speakers bureau as an extension of their team.

Carole Garner
Director of Conference Management, MeetGreen

Five easy ways to make your next drive-to gathering one to remember.

Tracy Stuckrath
Thrive! Meetings & Events

Emilie Barta
Emilie Barta Presentations


Amy Spatrisano
Principal, MeetGreen

Sandi Daniel
President and CEO, Fire & Light Group

Deborah Baum
President, Meetings & Incentives Division
Journey House Travel, Inc.

Adam Lawhorne
CEO of Meeting Incentive Experts

Aash Shravah, CTE
Director, Corporate Sales
Montrose Travel

Christopher Hill    
Chief Experience Officer
Hands Up Incentives

Anatomy of a Successful Travel Program
Incentive Research Foundation


Joan Eisenstodt

Deborah Greif
Managing Director of bXb Online

Jon Trask, CMP
Senior account director for Grass Shack Events & Media

MaryAnne Bobrow, CAE, CMP, CMM, CHE
is the owner of Bobrow & Associates

Lucy Eisele
Owner, Integrity Incentives

Arlene Sheff, CMP
Consultant/Owner
Strategic Meeting Consulting

Nola Conway
President of Global Destinations Marketing (GDM) in Beverly Hills, Calif.

Joan Eisenstodt
Founded Eisenstodt Associates, a Washington, D.C.,-based meetings and hospitality consulting, training and facilitation company, in 1981.

Lynne McNees
President of the International SPA Association (www.experienceispa.com).

Kathleen Connolly
Vice President of Sales and Development, West, UBM Studios

Nancy J. Zavada CMP
Principle of MeetGreen and co-founder of the Green Meeting Industry Council

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